Equipment Requisition and Return Process

Quick Guide

• Troop Equipment shall be requisitioned as soon as possible and no later than 4 days prior to the outing via email using the “Equipment Requisition Form”.

• Availability of the equipment and delivery/pick-up date will be confirmed within 48 hours.

• Scouts will be assigned to each piece of equipment on the “Permission Slip Checklist Form”.

• At the conclusion of the outing, a picture of the completed form must be IM’d or emailed to the TQM and AQM.

• Troop Equipment is cleaned and returned at 6:30 PM at the next Troop meeting (including PLC’s) by the assigned Scouts.

• Equipment condition is documented and may be returned back to the Scouts for further cleaning.

• Upon completion of the inspection, the assigned Scouts will ready the Troop Equipment for storage.

Detail

• Troop Equipment needed for approved outings shall be requisitioned by the Outing Senior Patrol Leader (OSPL)/Outing Quartermaster (OQM) as soon as possible and no later than 4 days prior to the outing.

• The request shall be made to the Troop Quartermaster (TQM) via email using the “Equipment Requisition Form”.

• The TQM will review with the Adult Quartermaster (AQM) the availability of the equipment and confirm status and delivery/pick-up date within 48 hours back to the OSPL/OQM.

• Troop Equipment picked-up from storage by any Assistant Scout Master must be itemized and signed out on the clip board permanently posted in storage.

• During the outing the OSPL/OQM will note the Scouts assigned to each piece of equipment on the “Permission Slip Checklist Form”.

• At the conclusion of the outing a picture of the completed “Permission Slip Checklist Form” must be IM’d or emailed to the TQM and AQM by the OSPL/OQM (or OASM).

• All Troop Equipment shall be cleaned and returned at the next Troop meeting (including PLC’s) by the assigned Scouts. The return must be overseen by the OSPL/OQM. (If the Scout cannot make the meeting, she will need to make arrangements for the equipment to be dropped off at the meeting.)

• The Scouts shall plan to arrive at 6:30 PM and setup the Troop Equipment for inspection by the TQM.

• The TQM shall document the condition of the Troop Equipment for later reporting to the AQM.

• The TQM (at her discretion) may return any equipment back to the Scout for further cleaning and return at the following Troop meeting.

• Upon completion of the inspection, the assigned Scouts will ready the Troop Equipment for storage and return them to the AQM.

• The OSPL/OQM has responsibility to ensure that all Troop Equipment used in the outing is accounted for.